Lab Workflow Assessment Tool - Scifeon – Unified ELN & LIMS Platform Lab Workflow Assessment Tool - Scifeon – Unified ELN & LIMS Platform

Lab Workflow Diagnostic

Understand where friction appears in your workflows and what it costs in time, quality, and compliance.

Lab Workflow Diagnostic | Scifeon
PROFESSIONAL DIAGNOSTIC TOOL

Lab Workflow Health Check

Identify bottlenecks, reduce errors, and accelerate your laboratory's digital transformation

0% complete • Question 0 of 11 answered • ~5 min remaining

Workflow Context

First, help us understand which workflow you want to optimize. We'll analyze your specific situation and provide tailored recommendations.

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We'll benchmark this against similar workflows in your industry

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Different lab types have different pain points and compliance requirements

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Larger teams have different collaboration challenges than small teams

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Compliance requirements dramatically affect your digitalization priorities

⚠️ Compliance Risk Detected Paper-based processes in GMP/GLP environments create significant audit risks and require immediate attention.
Risk Data FDA 483 observations citing data integrity issues increased 300% between 2012-2019. Paper records are the #1 citation for "failure to ensure data integrity." Average cost of a failed audit: €180,000-€500,000.

Current State Analysis

Now let's diagnose where things are breaking down. Your answers help us identify the root causes of inefficiency.

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Knowing where friction occurs helps us prioritize solutions

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Multiple pain points indicate systemic issues that need a comprehensive solution

Be honest: These are issues we hear every day. You're not alone - 73% of labs report at least 3 of these pain points.

Multiple Friction Points Detected You've identified X pain points. This suggests your workflow needs systematic improvement, not just quick fixes.
Industry Benchmark Labs reporting 3+ pain points waste an average of 12.5 hours/week on rework and manual fixes. You're not alone - this is a systemic issue across the industry.
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Tool fragmentation is one of the top causes of data silos and errors

⚠️ Using X Different Tools Each additional tool increases error probability and makes traceability more difficult.
Tool Fragmentation Data Labs with 5+ tools report 40% more data entry errors and 8 hours/week of additional effort just for tool switching and data transfer.
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Longer cycle times mean higher costs and competitive disadvantages

Digital Maturity Assessment

These three dimensions are critical to your laboratory's performance. Please assess honestly.

9

Low scores indicate "tribal knowledge" risk - a major business continuity issue

Real scenario:

Your best analyst is out sick. Can a colleague:
• Find the right protocol version?
• Know which samples are priority?
• Understand the client's specific requirements?
• Access previous results for comparison?

Or do they need to call you at home?

1 - Completely lost 10 - Fully documented
5
Average documentation
10

Rigid workflows slow down innovation and frustrate clients

⚠️ Common concern: "Won't a LIMS/ELN make us MORE rigid?"

Not if done right. Modern systems like Scifeon are configurable, not rigid:
• Templates that adapt to different projects
• Add fields on-the-fly without IT
• Dynamic workflows that change based on data

The question is: Can you quickly adjust WITHOUT breaking traceability?

1 - Takes weeks 10 - Within hours
5
Moderate flexibility
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Unstructured data can't be analyzed, trending reports are impossible, and AI tools can't help

What we mean by "structured data":

Unstructured: "Results in Excel_final_v3_JM_edited.xlsx on someone's desktop, notes in a paper notebook, parameters in an email"

Structured: "All data tagged with sample ID, date, operator, method - searchable by any of these fields. Can answer 'show me all tests from March where pH > 7'"

1 - Everything scattered 10 - Fully structured
5
Partially structured

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Turning Insights Into Action

Your assessment highlights where your workflow supports you and where friction is slowing the lab down. These patterns are common across many labs we work with, and most can be resolved with a structured approach to documentation, data flow, and process consistency. If you want to explore how these findings translate into measurable improvements, there are three practical next steps:

Start Your Free 3-Month Trial

Experience Scifeon risk-free with our complete 3-month trial. No commitments, no credit card required—just see the difference for yourself.

START YOUR FREE TRIAL
Start With A Sappa Pilot Project

See Scifeon’s LIMS/ELN  working in your lab under real conditions with a structured 90-day digital lab pilot. SAPPA (Scifeon Application Pilot Project Approach) lets you test selected workflows in your live production environment before making long-term commitments.

Why SAPPA is different:

  • Focused scope – Choose specific workflows to digitalize first, not everything at once
  • Live production – Run Scifeon in your actual environment, not a demo
  • Evidence-based decisions – See real results in weeks, not assumptions after months of planning
  • No wasted work – Everything configured during SAPPA carries forward to full implementation
  • Collaborative approach – Your scientists work directly with the Scifeon team

Make decisions based on results, not feature comparisons.

START YOUR SCIFEON PILOT
Discuss Your Results With Us

If you want to understand your assessment in more detail or explore what a realistic next phase could look like, we are ready to support you.

This tool is a first impression. The next steps help you turn the identified friction points into a clear improvement plan.

Our team is ready to discuss your specific results and show you exactly how Scifeon can deliver these savings in your laboratory.

Contact our team